TMF Specialist (Clinical Research)

Location: Hybrid in Warsaw, Poland

Annual base pay: zł83,000.00–zł196,600.00

Company

hirify.global provides clinical research services, commercial insights, and healthcare intelligence for the life sciences and healthcare industries.

What you will do

• Serve as the liaison between Records Management and user departments for Trial Master File activities.
• Review TMF records, perform crosschecks and co-dependency checks, and maintain inspection readiness.
• Monitor filing accuracy, SOP compliance, deadlines, team outputs, and project quality metrics.
• Coordinate record retrieval, transfers, recalls, disposition, and preparation of closed studies for client handover.
• Act as a primary client contact and support records management projects, cost proposals, and resource planning.
• Train staff on records management processes and may lead project teams.

Requirements

• High school diploma or equivalent, with at least three years of experience in a Records Management environment.
• Strong knowledge of ICH, Good Clinical Practice, applicable local laws, regulations, and guidelines.
• Knowledge of technology applications used in records management environments.
• Strong analytical, organizational, planning, decision-making, communication, and prioritization skills.
• Good command of English is required, along with the ability to build effective relationships with internal and external clients.
• Ability to lead others and work with prolonged sitting, writing, and keyboarding requirements.

Culture & Benefits

• Full-time employment with a hybrid work arrangement.
• Work supporting clinical research, healthcare intelligence, and the development of medical treatments.
• Health and welfare benefits may be offered depending on the position.
• Incentive plans, bonuses, or other compensation may be available depending on the position.