Supply Chain and Administrative Officer

Location: Mykolaiv, Ukraine; full-time office work is required, with hybrid work possible after the probation period. Travel to other locations may be required.

Company

hirify.global is an international humanitarian NGO supporting communities affected by conflict and disaster in more than 40 countries and 29 U.S. cities.

What you will do

• Receive, inspect, document, dispatch, and reconcile warehouse materials and inventory.
• Maintain stock cards, bin cards, warehouse registers, inventory systems, and periodic inventory reports.
• Support inventory replenishment, storage organization, pharmaceutical warehouse activities, and loading or unloading when required.
• Coordinate office supplies, facilities, maintenance requests, furniture, equipment, service providers, and office space arrangements.
• Support travel and hotel bookings, operational invoice verification, and internal or external meeting arrangements.
• Liaise with suppliers, partners, landlords, authorities, and internal teams while ensuring compliance with IRC procedures and SOPs.

Requirements

• Diploma or degree in Supply Chain Management, Logistics, Business Administration, Finance, or a related field; equivalent relevant experience may be considered.
• At least 1–2 years of relevant experience in supply chain, logistics, warehouse management, administration, or a related area.
• Knowledge of supply chain, warehouse, inventory, and administrative procedures and tools.
• Competence in Microsoft Office 365, especially Word, Excel, Outlook, and PowerPoint.
• Fluency in Ukrainian and Russian, plus English at least at B2 level, is required.
• Strong organization, time management, prioritization, and ability to work under pressure; willingness to travel when required.

Nice to have

• Experience in humanitarian or development programs.
• Experience in an international or multicultural organization.

Culture & Benefits

• Fast-paced, multicultural, matrix working environment with occasional weekend work.
• Flexible working options, including adjusted start and finish times and remote work where applicable.
• Medical insurance for employees and family members, life insurance, and psychological support.
• 30 calendar days of annual vacation and up to 10 days of paid medical leave.
• English classes, unlimited online training courses, and development opportunities.
• Workplace accommodations can be discussed with HR.