17 дней назад
Office Administrator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Office Administrator (AI Workplace Operations): Managing day-to-day operations for the Guadalajara office with an accent on visitor services, facilities coordination, procurement, onboarding, and event execution. Focus on maintaining a safe and productive workplace, supporting executive visits, and coordinating local administrative processes with minimal supervision.
Location: Full-time onsite in Guadalajara, Jalisco, Mexico
Company
Enterprise AI software company delivering the C3 Agentic AI Platform, industry-specific SaaS applications, and generative AI products.
What you will do
- Welcome visitors, manage guest access protocols, and connect guests with their hosts.
- Provide primary local administrative support and maintain an organized, professional office environment.
- Coordinate with WeWork on facilities, safety, cleanliness, access management, service tickets, and vendor compliance.
- Manage office supplies, snacks, beverages, workstation equipment, and related procurement.
- Organize onsite and office-level events and support local new-hire onboarding.
- Coordinate executive visits, including transportation, meeting setup, meals, and ad hoc administrative projects.
Requirements
- Bachelor’s degree and 1–3 years of related experience.
- English proficiency with strong written and verbal communication skills.
- Excellent organizational skills, attention to detail, and effective prioritization and time-management abilities.
- Proficiency with Microsoft Word, Excel, Outlook, and Teams.
- Ability to collaborate with cross-functional teams, solve problems, work independently, and adapt to changing demands.
- Professional, dependable, punctual, discreet, and able to interface with personnel at all levels.
Culture & Benefits
- Competitive compensation package and benefits.
- Collaborative workplace serving employees and business guests.
- Professional, courteous, and service-oriented office environment.
- Equal opportunity and affirmative action employer.
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