Contracting Project Administrator (HVAC)

Location: Grand Rapids, Michigan, United States. Hybrid schedule: onsite Monday through Thursday; work location is flexible on Fridays.

Salary: $63,111.66–$87,639.99 annual base salary range.

Company

hirify.global develops sustainable and efficient climate solutions for buildings, homes, and transportation through brands including Trane and Thermo King.

What you will do

• Coordinate project transitions from Sales to Operations using enterprise systems and established processes.
• Administer projects throughout their life cycle, including documentation, contract compliance, and closeout.
• Manage procurement activities, including material tracking, purchase orders, and subcontracting with qualified vendors.
• Coordinate monthly customer invoicing and maintain accurate project cost records, forecasts, timesheets, and vendor invoices.
• Communicate with customers, Project Managers, field technicians, contractors, subcontractors, and other project stakeholders.
• Review billing backlogs and help resolve project and invoicing obstacles.

Requirements

• High school diploma or GED with up to five years of related experience or training, or an equivalent combination of education and experience.
• Understanding of construction project administration and the ability to read and understand construction schedules.
• Strong administrative, organizational, communication, problem-solving, decision-making, and prioritization skills.
• Experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Strong computer and document-management skills, including Microsoft Outlook, Excel, Word, and Teams.
• Willingness to work overtime or weekends when required.

Nice to have

• Knowledge of construction law and regulations.
• Familiarity with HVAC systems.
• Construction management software experience.

Culture & Benefits

• Health insurance and wellness programs available from day one for employees and families.
• Family-building benefits, including fertility coverage and adoption or surrogacy assistance.
• Paid vacation, holidays, sick leave, volunteer leave, and parental leave options.
• 401(k) matching, education and training programs, tuition assistance, and student debt support.