Office Manager (AI)

Location: On-site in Almaty, Kazakhstan

Company

hirify.global is a rapidly scaling generative AI company serving more than 30 million users and hundreds of major brands.

What you will do

• Manage daily breakfasts, lunches, snacks, coffee, drinks, dietary requirements, menus, deliveries, and food vendors.
• Maintain office facilities, supplies, equipment, furniture, plants, lighting, temperature, cleaning, and repairs.
• Coordinate landlords, couriers, contractors, cleaning services, repair crews, and other vendors through to resolution.
• Set up workspaces and manage the logistics of team events, all-hands meetings, and guest visits.
• Build repeatable systems for inventory, vendors, ordering, onboarding, documents, invoices, and receipts.
• Identify recurring workplace issues and improve processes instead of repeatedly firefighting them.

Requirements

• At least 1 year of experience as an Office Manager, Administrative Assistant, or Coordinator; high-potential candidates may be considered with less experience.
• Strong organization, attention to detail, multitasking ability, initiative, and responsiveness.
• Excellent communication skills for working with vendors, couriers, contractors, and internal teams.
• Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack.
• Fluent English required.

Nice to have

• Experience in startups or high-growth environments.
• Experience with laptop setup, IT inventory, or basic hardware troubleshooting.
• An existing network of catering, cleaning, repair, or equipment vendors.
• Interest in Project Management, Workplace Operations, or IT Operations.

Culture & Benefits

• Full-time role with a high level of ownership in an always-on, fast-moving environment.
• Competitive salary in USD, reviewed as responsibilities and performance grow.
• Breakfast, lunch, snacks, and coffee provided at the office.
• Access to Higgsfield products and internal AI tools.