Executive Assistant (m/w/d) - AOB Invest

Location: 100% onsite in Munich, five days per week

Company

A lean, international and entrepreneurial single family office investing across public and private markets.

What you will do

• Manage the Managing Director's schedule, priorities, meetings, travel and follow-up actions.
• Prepare concise briefings and decision-ready materials for meetings and external appointments.
• Represent the office and coordinate with funds, family offices, banks, startups, advisors and other counterparties.
• Draft and review standard commercial agreements, coordinate external lawyers and notaries, and track contractual deadlines.
• Improve operational workflows, vendor coordination, approvals and recurring processes using technology and AI where helpful.
• Lead cross-functional projects and coordinate the implementation of new entities or structures after strategic approval.

Requirements

• At least seven years of experience in a demanding entrepreneurial environment, family office, professional services, consulting or comparable executive support role.
• Fluent professional communication in English and German.
• Strong practical understanding of contracts, including the ability to identify key commercial and legal issues and coordinate external counsel.
• Independent, commercially minded and highly organized, with strong judgement, discretion and attention to detail.
• Confident in negotiating and coordinating events, vendors and external stakeholders.
• Available to work 100% onsite in Munich, five days per week.

Nice to have

• Legal qualification.

Culture & Benefits

• Lean, international and entrepreneurial working environment.
• Direct exposure to decision-making and broad ownership across the office.
• Short decision-making paths and cross-functional responsibilities.
• Direct reporting to the Managing Director with no direct reports.
• Opportunity to help shape internal processes, the external network and the operating platform.