Senior Document Controller (Information Management)

Location: Barrow-in-Furness, England, United Kingdom; hybrid schedule with four days per week in the office and one day working from home

Company

Sword provides business technology solutions for the energy, public, and finance sectors, combining technology, specialist teams, and domain expertise to support client transformation.

What you will do

• Manage controlled repositories and engineering, operational, and business documentation throughout registration, review, approval, publication, distribution, revision, retention, and archiving.
• Maintain version control, metadata, audit trails, document registers, revision histories, and records to ensure integrity and traceability.
• Coordinate document review and approval workflows with engineering, operational, and business stakeholders.
• Administer Information Management platforms, including user accounts, permissions, access controls, subscriptions, and document repositories.
• Provide document retrieval, archive search, records management, troubleshooting, training, and onboarding support.
• Identify and resolve data quality and system issues while improving document control processes and platform utilisation.

Requirements

• Strong experience in Document Control, Information Management, or a related discipline within energy, oil and gas, engineering, or a similarly complex technical environment.
• Good working knowledge of Electronic Document Management Systems and Information Management platforms.
• Experience administering document and Information Management systems, including user accounts, permissions, and access controls.
• Experience managing technical documentation lifecycles, controlled repositories, document quality checks, archive searches, and records management.
• Strong understanding of version control, metadata, audit trails, document integrity, traceability, and data quality.
• Strong communication, stakeholder management, organisation, attention to detail, initiative, and independent working skills.

Nice to have

• Experience with PIMS, SolidWorks, Viewport, BMS, FTP, EWB, or SharePoint.

Culture & Benefits

• Personalised career development plans and learning opportunities.
• Flexible working arrangements subject to individual circumstances.
• Generous annual leave and enhanced family-friendly benefits.
• Pension scheme, private health, wellbeing and insurance schemes, and an employee assistance programme.
• Inclusive workplace with equal-opportunity employment practices.