Administration & Procurement Specialist

Location: Ukraine Office

Company

hirify.global is a defense technology company designing and manufacturing high-performance unmanned systems for large-scale deployment.

What you will do

• Manage procurement requests, including supplier sourcing, quotation collection, purchasing, and delivery tracking.
• Compare supplier offers based on cost, quality, availability, and timelines.
• Maintain supplier relationships, procurement documentation, inventory records, and stock monitoring.
• Coordinate local deliveries, couriers, international shipments, and logistics providers.
• Support office operations, supplies, equipment, maintenance, workplace setup, travel, and accommodation.
• Build clear procurement, inventory, and administrative processes and SOPs.

Requirements

• 2–4+ years of experience in procurement, administration, logistics, operations, or a similar role.
• Hands-on experience with suppliers, sourcing products or services, and managing purchases.
• Experience maintaining procurement, inventory, or operational records.
• Strong organizational skills, attention to detail, ownership, and ability to manage changing priorities independently.
• Strong Excel or Google Sheets skills.
• English at approximately B1+ level is required for communication with international colleagues.

Nice to have

• Experience with international logistics, shipments, or imports.
• Experience in hardware, electronics, manufacturing, defense technology, or another product-based environment.
• Experience building procurement, inventory, or administrative processes from scratch.
• Experience supporting a growing office or operational team.

Culture & Benefits

• Hands-on work in a fast-moving environment where priorities can change quickly.
• Close collaboration with an international team and local suppliers.
• Operational role supporting a Ukraine-based defense technology team.