Senior Meeting Planner (Pharma Agency)

Location: New York, NY, USA; eligible for hire in select U.S. locations. On-site event management and travel may be required.

Salary: USD 57,680–84,000 yearly

Company

hirify.global INTOUCH is a global, full-service marketing agency network serving the life sciences industry through hirify.global’s integrated commercialization platform.

What you will do

• Independently plan and execute small live and virtual meetings and events with fewer than 50 attendees.
• Coordinate venues, contracts, travel, food and beverage, room setups, virtual platforms, audiovisual services, transportation, and ancillary vendors.
• Manage audience recruitment, attendee data, rooming lists, arrival and departure manifests, and post-meeting Sunshine Act reporting.
• Process healthcare professional payments, vendor invoices, attendee spend reports, and pass-through cost reconciliations.
• Prepare and distribute meeting materials while coordinating timelines and program updates across internal departments.
• Manage multiple programs, respond to scope changes, and remain available for evening and weekend work when required.

Requirements

• Four-year college degree and 2–3 years of meeting planning experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Cvent and other web-based registration systems.
• Experience executing virtual meetings using platforms such as Zoom, WebEx, Adobe Connect, On24, or GoToMeeting.
• Knowledge of the hotel, air travel, and event planning industry, with strong accounting and negotiation skills.
• Ability to manage multiple meetings independently and travel to meetings in the U.S. and internationally.

Nice to have

• CMP certification.

Culture & Benefits

• Work in a life sciences marketing environment focused on improving patient and physician experiences.
• Inclusive culture emphasizing diversity, equity, and inclusion.
• Values include patient focus, client accountability, initiative, talent development, collaboration, transparent communication, and innovation.
• Competitive salary and employee benefits.
• Reasonable workplace accommodations are available during the hiring process for qualified candidates with disabilities.