Billing Manager (Professional Services)

Billing Manager, Secret Pool

We are looking for а Billing Manager to own the full operational billing cycle for а dedicated Client Manager
(СМ) portfolio within ап international professional services firm (consulting, legal, ог similar project-based
business).
You will be responsible for ensuring that every invoice is complete, accurate, and delivered on time — across
hourly, fixed-fee, subscription, апа milestone-based engagement models. You will work closely with Client
Managers, Project Managers, and the central billing team to minimize revenue leakage and bring transparency
to е billing status of each client апа project.
What You Will Do:
End-to-End Billing Operations

1. Маnage the full operational billing cycle for the assigned СМ portfolio
2. Ensure all projects апа client entities аге ready for timely invoicing
3. Prepare specifications for hourly services from е PSA system according to the company standard
4. Verify completeness across all projects and entities for the client Revenue Leakage Prevention & Data Quality
5. Identify and flag errors such а5; o Wrong project selection о Incorrect hour allocation o Missing ог duplicate entries о Incorrect periods, rates, ог discounts
6. Detect unbilled hours and recoverable revenue opportunities Client Offers & Budgets
7. Prepare consolidated client offers and budgets together with the СМ апа Project Managers
8. Collect source data, prepare the financial section, verify rates апа arithmetic Invoice Drafting & Documentation
9. Create invoice drafts in the accounting system and assemble е complete document package per company policy
10. Prepare client-facing апа internal versions of service descriptions аз needed
11. Control currency апа ensure correct conversion Approvals & Workflow
12. Initiate approvals апа ensure invoices move through the system chain without delays
13. Monitor blockers, required documents, analytics, and escalate according to procedure Reimbursable Expenses
14. Manage client reimbursable expenses (pass-through costs)
15. Track full status: invoiced vs. not yet invoiced
16. Prepare quarterly (and, if needed, monthly) summaries Portfolio Reporting & Tracking
17. Maintain the following portfolio report for the CM: о Budgeted / Forecasted / Billed / Collected / Project Status
18. Maintain а billing events log with current statuses for the portfolio
19. Prepare invoices in advance of deadlines
20. Provide the CM with a short regular summary covering: о What has been billed o What is ready Ю be billed o What 5 blocked апа why о What $ overdue апа what decision is required Process Improvement
21. Participate in cleaning ир data апа processes within е portfolio
22. Document recurring errors and escalate them to е Head of Billing апа system owners for root-cause elimination

Requirements

Experience: Billing, controlling, ог financial operations in professional services, consulting, ог similar
project-based businesses
Analytical skills: Work with large datasets, attention to detail, ability to identify errors апа revenue leakage
quickly
Billing models: Understanding оё hourly, fixed-fee, subscription, milestone-based, апа hybrid models
in consulting
Mindset: Hands-on, deadline-driven, disciplined in following procedures, able 10 escalate blockers and
stand for data quality under pressure
English: Required for international teams and documentation

Conditions

An international environment with projects across multiple jurisdictions
Official employment from day one
Fully disclosed salary and ап annual performance-based bonus
Private health insurance (after the probation period)
А comfortable office and а stable, internationally operating group оf companies View more Job type | Full-time
---|---
Experience level | Senior
Salary per month | 250 000 - 300 000 RUB
Location | Moscow (Москва), Russia (Россия)
Arrangement | Office
Apply Ask a question Share vacancy Published: 01/09/2026

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