Lead Administrative Assistant

Location: Richmond, Virginia, United States. Hybrid schedule required, with in-office days Tuesday, Wednesday, and Thursday and core hours targeting 9am–5pm EST.

National salary range: $68,900–$103,000 annually, plus eligibility for a performance-based bonus incentive plan.

Company

hirify.global provides guidance, products, and services that help families navigate aging and long-term care.

What you will do

• Provide executive administrative support to the SVP of Engineering, Insurance & Operations and the leadership team.
• Manage executive calendars, complex scheduling, incoming requests, travel arrangements, expenses, invoices, and purchasing processes.
• Prepare agendas, pre-read materials, presentations, communications, reports, and meeting documentation.
• Coordinate staff meetings, business reviews, town halls, workshops, offsites, leadership events, and employee engagement activities.
• Track organizational priorities, deliverables, action items, and cross-functional commitments to support accountability and execution.
• Improve administrative and operational processes, support onboarding, maintain records, and provide backup coverage with other assistants.

Requirements

• High school diploma required; an associate’s or bachelor’s degree is preferred.
• At least 10 years of senior-level administrative or executive support experience in a fast-paced corporate environment.
• Experience supporting senior leaders and their teams, including leadership meetings, organizational communications, employee engagement, and large-scale events.
• Exceptional communication, organization, prioritization, judgment, problem-solving, and follow-through skills.
• Ability to handle sensitive and confidential information with discretion and manage competing priorities accurately.
• Strong proficiency in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office applications; occasional travel is required.

Culture & Benefits

• Inclusive, purpose-driven environment focused on compassion, collaboration, integrity, and continuous improvement.
• Comprehensive healthcare coverage, disability, life, and long-term care insurance.
• 401(k) savings options and an employer-funded retirement account feature.
• Paid time off, 12 paid holidays, volunteer time off, and paid family leave.
• Tuition reimbursement, student loan repayment, training and certification support, wellness reimbursement, and caregiver and mental health support.