Insurance Office Manager

Location: On-site in San Diego, CA, US; Point Loma preferred

Salary: $60,000–$75,000 annual

Company

hirify.global is hiring for a growing insurance organization.

What you will do

• Manage daily office operations, administrative workflows, schedules, correspondence, and office processes.
• Organize insurance records, files, documentation, and CRM data.
• Prepare and process Certificates of Insurance, client documentation, policy paperwork, and data updates.
• Support client service, policy changes, billing documentation, and insurance-related inquiries.
• Communicate with clients, carriers, internal teams, and leadership.
• Improve office procedures and maintain compliance with company documentation standards.

Requirements

• Property & Casualty insurance experience required.
• Experience managing insurance documents, records, and administrative processes.
• Strong organization, attention to detail, written and verbal communication, and prioritization skills.
• Ability to handle a high-volume desk-based role involving documentation, data entry, client communication, and computer-based workflows.
• Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word.
• Professional, dependable, and detail-oriented work style.

Nice to have

• HawkSoft CRM experience.
• Marine insurance experience.
• Experience in an insurance agency or brokerage, especially supporting commercial insurance operations.
• Insurance certifications or additional professional training.

Culture & Benefits

• Full-time, direct-hire employment.
• Long-term career growth opportunity designed for a 20+ year insurance career.
• Professional development and insurance industry training.
• Opportunity to build deep industry knowledge and expertise.