Administration (Fleet) & Facility Assistant (Fleet Management)

Location: Massy, France; on-site role supporting offices across France

Salary: €30,000 gross per year

Company

hirify.global is an equal opportunity employer providing technology and business operations support across its organization.

What you will do

• Manage and follow up on general services supplier contracts for offices across France.
• Coordinate office maintenance, cleaning, climate control, catering, coffee services, mail, fire safety, furniture, and office supplies.
• Control and process supplier invoices, fleet invoices, mobile phone invoices, and related payments.
• Administer the company car fleet, including vehicle orders, deliveries, renewals, returns, leasing contracts, fuel cards, parking, tolls, fines, insurance cases, and employee support.
• Manage approximately 117 company vehicles and 170 mobile phone lines, including contracts, billing, SIM cards, suspensions, and after-sales support.
• Support the Real Estate, General Services & Administration Manager, including office relocation projects, ESG reporting, and cover during absences.

Requirements

• 3–5 years of experience in the same or a similar administrative role.
• Experience in fleet management or facilities management is desirable; experience with a medium-sized vehicle fleet is expected.
• English at B2 level or higher is mandatory, both spoken and written.
• Valid category B driving licence is mandatory.
• Proficiency in Microsoft PowerPoint, Excel, and Word.
• Autonomy, adaptability, organization, multitasking, responsiveness, strong communication skills, and a collaborative approach.

Nice to have

• Spanish language skills.
• Experience with fleet management or facilities management.

Culture & Benefits

• Employee assistance program.
• Meal voucher with 60% employer coverage.
• LinkedIn Learning licence.
• 25 days of annual leave.
• Equal opportunity employment environment.