Real Estate Transaction Coordinator (MLS, DocuSign & Compliance)

Location: Remote from South Africa or Kenya; U.S. business hours required

Company

hirify.global is hiring for a client seeking support with real estate transaction coordination, listing management, documentation, and brokerage compliance.

What you will do

• Manage 5–15 active real estate transactions from accepted offer through closing.
• Build transaction checklists, track contingencies and contractual milestones, and coordinate inspections, appraisals, lenders, title companies, agents, brokers, and other stakeholders.
• Create and maintain MLS listings, update property information and statuses, and coordinate syndication across Zillow, Realtor.com, Apartments.com, and similar platforms.
• Review contracts and transaction files, coordinate DocuSign signatures, organize disclosures and closing documents, and keep files audit-ready.
• Provide timely updates, follow up on outstanding items, coordinate appointments and closing activities, and escalate risks before they cause delays.
• Prepare pipeline and transaction status reports, track commissions and closing dates, and support brokerage administration, marketing materials, compliance reviews, and audits.

Requirements

• At least 2 years of experience in real estate transaction coordination, brokerage operations, administrative support, or a similar transaction-focused role.
• Hands-on experience managing transactions from contract through closing.
• Proficiency with MLS platforms and strong experience with DocuSign.
• Experience with Dotloop, SkySlope, Brokermint, or similar transaction management systems.
• Knowledge of real estate contracts, disclosures, addenda, transaction documentation, compliance requirements, and MLS procedures.
• Excellent written and verbal English communication, strong organizational skills, attention to detail, and the ability to manage competing deadlines during U.S. business hours.

Nice to have

• Real estate agent license or Transaction Coordinator certification.
• Experience managing 10 or more concurrent transactions.
• Residential and commercial real estate experience, brokerage compliance audit experience, or commission tracking experience.
• Basic marketing and design skills with Canva, InDesign, or similar tools.

Culture & Benefits

• Remote full-time work arrangement.
• Work is structured around U.S. business hours.
• Success is measured by accurate documentation, timely signatures, reliable communication, strong compliance, and on-time closings.

Hiring process

• Initial phone screen.
• Spark Hire video interview and video interview with a hirify.global recruiter.
• Practical transaction and compliance exercise, followed by a client interview, offer, and background verification.