Site Administrator

Location: Onsite in Mons, Belgium; fully site based

Company

hirify.global is an employee-owned international engineering, architecture, project and construction management firm delivering complex capital projects across Europe, Asia and the United States.

What you will do

• Manage reception, meeting rooms, schedules, catering coordination and meeting attendance documentation for the site office.
• Maintain electronic and hard-copy project records, email filing, document archives and meeting minutes in ProArc and ACC.
• Coordinate IT setup and issue tracking for onsite personnel in liaison with the IT Helpdesk.
• Register contractor and vendor inductions and maintain associated personnel, company and health and safety documentation.
• Manage PPE, safety stationery, site-office purchases, petty cash and office-service suppliers with the required approvals.
• Maintain rosters, holiday calendars, project contact lists, newsletters, post services and other site-office administration.

Requirements

• At least 3 years of experience in a professional office environment with an administration background.
• Excellent communication and interpersonal skills, with a friendly, positive and flexible approach.
• Ability to work independently, multitask and prioritise effectively.
• Strong computer skills, including Word, Excel, PowerPoint and Visio.
• Good knowledge of English; French or Dutch is advantageous.
• Knowledge of SAP is advantageous.

Culture & Benefits

• Work directly with client personnel and the hirify.global project team on a large construction project.
• Employee-owned organisation with an inclusive and committed working environment.
• Corporate responsibility and sustainability are central to the business strategy.