Administration Officer

Location: Contern, Luxembourg. Office-based with attendance expected five days a week.

Company

hirify.global provides an end-to-end wealth management platform that integrates technology with business and investment operations for financial institutions.

What you will do

• Coordinate office operations, facilities, suppliers, consumables, budgets, procurement, and month-on-month spending.
• Manage office security, visitor bookings, building relationships, health and safety procedures, and compliance-related activities.
• Coordinate contractors and oversee office moves, refurbishments, layout changes, and building issue resolution.
• Manage meeting rooms, audiovisual equipment, hospitality, catering, office documentation, and SharePoint records.
• Support new-starter orientation, maintain office manuals, provide holiday cover within the Support Services team, and support office sustainability.
• Act as a first point of contact for calls, meetings, internal and external clients, and office-related queries.

Requirements

• Experience managing people, service providers, suppliers, and office-related operations.
• Proactive, adaptable, detail-oriented, and confident in handling unexpected issues and multiple priorities.
• Strong relationship-building, communication, problem-solving, and independent working skills.
• Good knowledge of Word, Excel, and PowerPoint.
• Ability to work extra hours when required to meet deadlines and maintain service standards.
• Understanding of confidentiality and the need for discretion.

Culture & Benefits

• Work within the Support Services team supporting internal and external clients.
• Participate in Risk and Compliance, Fire Marshal, and First Aider training.
• Contribute to consistent office standards and sustainability initiatives across locations.