Real Estate Specialist (Transaction Coordinator, MLS & DocuSign)

Location: Remote in Colombia, Mexico, Costa Rica, Argentina, or Brazil; availability during U.S. business hours is required

Company

hirify.global is recruiting for a client seeking support for U.S. real estate transaction operations.

What you will do

• Manage 5–15+ active real estate transactions from accepted offer through closing, maintaining checklists, timelines, contingencies, financing milestones, and closing requirements.
• Create, update, and maintain accurate MLS listings, including property details, pricing, status, documentation, and syndication updates.
• Prepare and manage DocuSign workflows, track outstanding signatures, and organize executed documents in transaction files.
• Coordinate with agents, brokers, buyers, sellers, lenders, escrow officers, title companies, inspectors, and appraisers.
• Maintain complete, compliant, and audit-ready files containing contracts, disclosures, amendments, addenda, signatures, and closing documentation.
• Prepare transaction status reports, pipeline trackers, closing reports, and basic real estate marketing materials.

Requirements

• 2+ years of experience in transaction coordination, real estate operations, brokerage support, or real estate administration.
• Hands-on experience with MLS platforms and strong experience with DocuSign.
• Experience with Dotloop, SkySlope, Brokermint, or similar real estate transaction management systems.
• Strong understanding of real estate contracts, disclosures, contingencies, closing workflows, and compliance documentation.
• Ability to manage multiple active transactions, meet deadlines, communicate professionally, and work independently in a remote environment.
• Excellent written and spoken English and availability during U.S. business hours are required.

Nice to have

• Active real estate license or Transaction Coordinator certification.
• Experience managing 10+ concurrent transactions or supporting high-volume brokerages.
• Residential or commercial real estate experience.
• Familiarity with Canva, Adobe InDesign, real estate marketing tools, property management operations, or real estate investment teams.

Culture & Benefits

• Remote, high-ownership operational environment.
• Clear and structured responsibilities across MLS, compliance, contracts, and closings.
• Opportunity to work with agents, brokers, lenders, title companies, and clients.
• Growth paths toward Senior Transaction Coordinator, Brokerage Operations, Real Estate Operations Manager, or Compliance Coordinator/Manager.

Hiring process

• Initial phone screen.
• Spark Hire introductory video and video interview with a hirify.global recruiter.
• Client interview followed by offer and onboarding.