Executive Assistant (Financial Trading)

Location: Dublin, Ireland

Company

Financial trading organization with European trading leadership and multiple international offices.

What you will do

• Provide executive support to the Head of European Trading and three senior trading managers.
• Manage complex calendars, meeting requests, recurring leadership meetings, agendas, and scheduling conflicts across multiple time zones.
• Coordinate domestic and international business travel, including multi-city itineraries, accommodation, ground transport, and travel documentation.
• Process expenses, prepare documents and presentations, coordinate approvals and signatures, and maintain organised records.
• Coordinate visits from colleagues in other offices, including workspace arrangements, meeting logistics, business dinners, and hospitality.
• Exercise independent judgement as a calendar gatekeeper, protect focus time, and resolve routine scheduling and travel issues proactively.

Requirements

• Significant experience supporting senior executives in a demanding corporate environment.
• Extensive experience managing complex calendars and international travel.
• Exceptional organisation, time management, judgement, and attention to detail.
• Excellent written and verbal communication skills and the ability to work under pressure.
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Absolute discretion, professionalism, and confidence working independently with senior stakeholders.

Nice to have

• Experience supporting senior leaders in trading, financial markets, or other fast-paced front-office environments.
• Experience working across multiple international offices and time zones.

Culture & Benefits

• Fast-paced and dynamic trading environment with frequently changing priorities.
• Opportunity to work with senior stakeholders across global offices.
• Role offers independent decision-making responsibility with minimal supervision.