Executive Assistant (Part-Time)

Location: Tokyo, Japan; in-office three days per week

Company

hirify.global develops infrastructure engineering software and digital twin solutions for transportation, water, energy, cities, and other infrastructure sectors.

What you will do

• Provide administrative and ad-hoc support to the Japan GM and Senior Leadership team.
• Manage senior leaders’ calendars, meeting requests, priorities, agendas, attendance, and minutes.
• Prepare presentations, document packs, spreadsheets, research, and meeting talking points.
• Coordinate internal projects, deadlines, information gathering, and deliverables.
• Organize business travel, accommodation, itineraries, expense administration, correspondence, and follow-ups.
• Maintain confidentiality and improve administrative systems and processes.

Requirements

• Previous Executive Assistant or Personal Assistant experience supporting senior management.
• Exceptional attention to detail, planning, multitasking, and prioritization skills.
• Strong verbal and written communication skills and the ability to handle complex situations diplomatically.
• Ability to build professional networks and relationships.
• Experience producing presentations and briefing packs.
• Strong Office 365 skills and a flexible, proactive mindset; native English and Japanese communication skills are required for global communication.

Culture & Benefits

• Part-time schedule of three in-office days per week.
• Work with senior leadership across relevant business areas to understand business needs.
• Opportunity to contribute to continuous improvement of administrative systems and processes.
• Equal opportunity employment in accordance with local law.