Centralized Document Management Team (CDMT) Specialist (Pharmaceuticals)

Location: On-premise at the Kalamazoo site in Kalamazoo, Michigan, United States. Office-based work includes periodic production-environment access and occasional evening or weekend support. Permanent U.S. work authorization is required; visa sponsorship is not available. Relocation assistance may be available based on business needs and eligibility.

Salary: $68,600–$114,300 annual base salary, plus eligibility for a 7.5% bonus target and comprehensive benefits.

Company

hirify.global is a global pharmaceutical company developing and manufacturing medicines and vaccines for patients worldwide.

What you will do

• Author, review, approve, and manage SOPs, batch records, and other GMP documents in QualityDocs.
• Coordinate document intake, change requests, stakeholder alignment, approvals, controlled printing, reconciliation, and retention.
• Triage and prioritize centralized documentation work across manufacturing, engineering, utilities, and quality functions.
• Support migration from legacy PDOCs processes to QualityDocs while maintaining accuracy, completeness, and compliance.
• Prepare documents for audits and inspections, support CAPA actions, and act as a subject matter expert for document management processes.
• Track documentation metrics, identify improvement opportunities, and develop training materials, SOPs, and job aids.

Requirements

• Bachelor’s degree with any experience, or an Associate’s degree with 4 years of relevant experience, or a high school diploma with 6 years of relevant experience.
• Working knowledge of quality assurance and quality control systems, GMP, cGMP, and ALCOA data integrity principles.
• Proficiency with computer software and electronic document management systems.
• Effective written and verbal communication skills with the ability to work across organizational levels.
• Self-motivation, accountability, flexibility, and willingness to learn changing responsibilities.
• Authorization to work permanently in the United States is required; U.S. work visa sponsorship is unavailable now and in the future.

Nice to have

• Experience with QualityDocs, QTS, PDOCs, GMP documentation, change control, and record retention requirements.
• Knowledge of API or Drug Product master record systems such as QPSNT or MBR.
• Experience with document standardization, harmonization, implementation, or migration projects.
• Proficiency in Word, Visio, Excel, Outlook, data analysis, and reporting.
• Experience using generative AI tools such as ChatGPT or Microsoft Copilot with awareness of responsible AI practices.

Culture & Benefits

• Collaborative, cross-functional team environment supporting a 24/7 manufacturing operation.
• Work focused on patient safety, science-based quality, compliance, and continuous improvement.
• 401(k) matching and additional retirement savings contributions.
• Paid vacation, holidays, personal days, caregiver or parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.