Administrative Officer (f/m/d) (Legaltech)

Location: Luxembourg

Company

hirify.global is a fast-growing multinational company focused on intellectual property and trademark services.

What you will do

• Manage, maintain, and update customer-specific trademark portfolios.
• Monitor internal and official trademark renewal deadlines in the in-house database.
• Handle customer enquiries professionally through phone, email, and online portals.
• Coordinate with cross-functional teams to resolve customer requests.
• Communicate trademark renewal information to departments and customers globally.
• Prepare cost estimates and reports for internal and external use.

Requirements

• Previous experience in intellectual property, trademark administration, a law firm, or another administrative and client-focused role.
• Strong organizational skills with the ability to prioritize work and meet tight deadlines.
• Professional communication skills and a client-oriented approach.
• Good command of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Fluency in English and German, both written and spoken, is required.
• Ability to work independently and as part of a team, with a proactive and adaptable attitude.

Nice to have

• Fluency in French.

Culture & Benefits

• Flexible working hours.
• Multicultural and diverse international working environment.
• Independent work with flat hierarchies and short decision-making processes.
• Corporate events and team activities.
• Tailor-made onboarding and individual training and development opportunities.