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updated 1 month ago

Administrative Officer (f/m/d) (Legaltech)

Work format
onsite
Work type
fulltime
English
b2
Country
Luxembourg
This vacancy is from Hirify.Global listVacancy from Hirify Global, list of international tech companies
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Job description

Text:
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TL;DR
Administrative Officer (f/m/d) (Legaltech): Managing customer-specific trademark portfolios and renewal deadlines in an in-house database with an accent on client communication, reporting, and cross-functional coordination. Focus on tracking time-sensitive trademark renewals, resolving customer requests, and preparing accurate cost estimates and reports.

Location: Luxembourg

Company

hirify.global is a fast-growing multinational company focused on intellectual property and trademark services.

What you will do

  • Manage, maintain, and update customer-specific trademark portfolios.
  • Monitor internal and official trademark renewal deadlines in the in-house database.
  • Handle customer enquiries professionally through phone, email, and online portals.
  • Coordinate with cross-functional teams to resolve customer requests.
  • Communicate trademark renewal information to departments and customers globally.
  • Prepare cost estimates and reports for internal and external use.

Requirements

  • Previous experience in intellectual property, trademark administration, a law firm, or another administrative and client-focused role.
  • Strong organizational skills with the ability to prioritize work and meet tight deadlines.
  • Professional communication skills and a client-oriented approach.
  • Good command of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Fluency in English and German, both written and spoken, is required.
  • Ability to work independently and as part of a team, with a proactive and adaptable attitude.

Nice to have

  • Fluency in French.

Culture & Benefits

  • Flexible working hours.
  • Multicultural and diverse international working environment.
  • Independent work with flat hierarchies and short decision-making processes.
  • Corporate events and team activities.
  • Tailor-made onboarding and individual training and development opportunities.

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