Executive Assistant (Defense)

TL;DR

Executive Assistant (Defense): Supporting the management team of a German-Ukrainian defense joint venture by coordinating complex operations and strategic initiatives with an accent on calendar management, stakeholder communication, and administrative efficiency. Focus on optimizing leadership productivity, managing cross-border coordination, and ensuring professional information flow in a fast-paced environment.

Location: On-site in Wessling, Bayern, Germany

Company

hirify.global is a defense technology company operating a joint venture (QFI) focused on the industrial-scale production of battlefield-proven drones in Europe.

What you will do

• Manage and prioritize complex calendars, meetings, and international business travel for senior leadership.
• Act as the professional point of contact for internal departments, customers, government representatives, and external partners.
• Draft and review presentations, reports, briefings, and official correspondence.
• Coordinate cross-functional activities and track the execution of strategic projects and deliverables.
• Organize internal workshops, leadership meetings, and corporate events.
• Maintain confidential documentation and optimize internal administrative processes.

Requirements

• Degree in Business Administration, Office Management, Communications, or similar.
• Several years of experience as an Executive Assistant, Personal Assistant, or Office Manager.
• Professional communication skills in both German and English.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to maintain a high degree of discretion and professionalism with sensitive information.
• Must be able to work on-site in Wessling, Germany.

Nice to have

• Proficiency in the Ukrainian language.
• Basic experience in project or office management.