Executive Assistant

TL;DR

Executive Assistant (Corporate IT): Providing proactive administrative support to Vice Presidents and Corporate IT leadership through calendar management, travel coordination, meeting logistics, and budget tracking with an accent on confidentiality, prioritization, and cross-functional coordination. Focus on anticipating executive needs, solving operational issues, organizing onsite and offsite events, and supporting multiple stakeholders in a fast-paced office environment.

Location: Hybrid position based in Foster City, California, United States; regular office attendance is expected, with the schedule confirmed by the hiring manager. Travel is required 5–10% of the time.

Salary: $73,600–$114,300 USD per year, with potential bonus, equity, and sales incentive payments where applicable.

Company

hirify.global is a global payments technology company facilitating transactions among consumers, merchants, financial institutions, and governments in more than 200 countries and territories.

What you will do

• Manage executive calendars, meeting preparation, logistics, and prioritization for Corporate IT Vice Presidents.
• Coordinate domestic and international travel, detailed itineraries, and compliance with travel policies.
• Act as a liaison and problem solver for executives, leadership, employees, and external contacts.
• Plan onsite and offsite meetings and events, including venues, catering, conference rooms, and audiovisual setup.
• Support onboarding, site operations, office logistics, presentations, spreadsheets, purchase requisitions, and expense reporting.
• Maintain budgets and expense reports while contributing to miscellaneous team projects and initiatives.

Requirements

• At least 6 months of work experience or a bachelor's degree; 2 or more years of experience is preferred.
• 3–5 years of executive administrative experience, with event planning or project coordination experience preferred.
• Strong written and verbal communication, sound judgment, discretion, and the ability to handle sensitive confidential information.
• Experience managing calendars, organizing travel, supporting senior-management presentations, and prioritizing multiple assignments.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Copilot.
• Highly organized, detail-oriented, proactive, collaborative, and capable of solving problems under pressure.

Culture & Benefits

• Work in a fast-paced Corporate IT environment with onsite software development teams.
• Benefits may include medical, dental, and vision insurance; 401(k); FSA/HSA; life insurance; paid time off; and a wellness program.
• Working hours vary according to department needs.
• Regular interaction with senior leaders and stakeholders across the organization.