Office & Workplace Experience Specialist

TL;DR

Office & Workplace Experience Specialist (Office Administration): Creating a welcoming, professional office experience for employees, clients, candidates, and visitors in the Lugano office with an accent on reception, workplace coordination, and service quality. Focus on managing daily office operations, coordinating meetings and travel, handling expenses and invoices, and supporting office events and moves.

Location: On-site in Lugano, Switzerland

Company

hirify.global is a technology company founded in 2014 and focused on blockchain and cryptocurrency solutions.

What you will do

• Welcome and assist visitors, clients, employees, and candidates.
• Manage incoming calls, emails, correspondence, and daily office administration.
• Coordinate meetings, travel arrangements, and office events.
• Handle expense reporting and invoicing activities.
• Support office management, office moves, and internal projects.
• Collaborate across teams to maintain a high-quality workplace experience.

Requirements

• Experience in reception, hospitality, customer service, office administration, or a similar people-facing role.
• Familiarity with office management procedures and a high school diploma or equivalent.
• Excellent English and Italian communication skills.
• Strong interpersonal, organizational, and attention-to-detail skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently and collaboratively with a positive, professional, service-minded attitude.

Nice to have

• German and/or French language skills.
• Curiosity about technology and AI-driven ways of working.

Culture & Benefits

• People-facing role with regular interaction with staff, clients, and visitors.
• Service-oriented environment focused on creating a welcoming professional atmosphere.
• On-site collaboration in the Lugano office.