Senior Program Assistant (Education)

TL;DR

Senior Program Assistant (Education): Coordinating and managing the Psychiatry MD Undergraduate Medical Education program for Year 3 and 4 students with an accent on scheduling, student rotations, and administrative support. Focus on ensuring accreditation standards, managing academic timelines, and streamlining communication between students and faculty.

Location: Onsite at hirify.global Hospital Site - Vancouver, BC, Canada

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a world-leading research and teaching institution, specifically within the Department of Psychiatry, Faculty of Medicine.

What you will do

• Organize and maintain comprehensive schedules for Year 3 & 4 student rotations, examinations, and academic days.
• Provide high-level administrative support to the UGE Program Director and Senior Education Programs Manager.
• Manage student orientations, attendance tracking, marks, and reporting.
• Administer and update academic systems including one45, Entrada, and Canvas.
• Serve as the first point of contact for medical students, faculty, and staff regarding general program enquiries.
• Coordinate Undergraduate Education Committee meetings and the annual education retreat.

Requirements

• High School graduation plus a two-year post-secondary diploma.
• Minimum of 4 years of related professional experience.
• Must be based in or able to work onsite in Vancouver, BC.
• Strong commitment to equity, diversity, and inclusion.
• Willingness to work flexible hours for specific program activities like CaRMS and exam invigilation.

Culture & Benefits

• Unionized position (CUPE 2950) providing structured employment terms.
• Inclusive environment focused on attracting a diverse workforce.
• Opportunity to contribute to excellence in medical research, innovation, and learning.
• Rewarding career path within a prestigious academic and healthcare setting.