Executive Assistant

TL;DR

Executive Assistant: Providing proactive executive support for a Chief Growth & Strategy Officer with an accent on complex calendar, inbox, travel, and priorities across multiple time zones. Focus on coordinating leadership meetings, governance processes, and confidential stakeholder communications in a fast-paced, globally connected environment.

Location: Auckland, New Zealand

Company

hirify.global is a global dairy co-operative owned by New Zealand dairy farmers.

What you will do

• Provide proactive executive support, managing complex calendars, inboxes, travel, and priorities across multiple time zones
• Coordinate leadership meetings, including agendas, papers, actions, and follow-up
• Support leadership team rhythms, planning cycles, communications, and events
• Act as a trusted point of contact for internal and external stakeholders and build strong relationships
• Ensure governance and meeting processes run smoothly and efficiently
• Manage confidential information with professionalism and discretion, and improve processes to simplify ways of working

Requirements

• Experience providing executive or senior-level administrative support in a complex organisation
• Exceptional organisational and prioritisation skills
• Strong written and verbal communication skills
• Experience coordinating meetings, governance processes, and leadership activities
• Ability to manage confidential and sensitive information with discretion
• Strong stakeholder management and relationship-building skills

Culture & Benefits

• Health and well-being programs, including medical and mental health support
• Professional development and career growth support
• Work-life balance options with flexible/hybrid working where possible
• Fair and equitable pay and employee recognition
• Support for community involvement and cultural connection

Hiring process

• Application review and recruiter contact
• Interview process to assess fit for executive support and stakeholder coordination