Team Assistant (Engineering)

TL;DR

Team Assistant (Engineering): Providing administrative and organizational support to the Engineering Department in Zurich with an accent on operational efficiency, calendar coordination, and document management. Focus on streamlining departmental workflows, managing executive communication, and coordinating complex logistics for the Zurich Engineering Centre.

Location: Onsite in Zurich, Switzerland (Hardturmstrasse 127, 8005 Zürich)

Company

Global innovation leader in the waste infrastructure space, specializing in waste-to-X technology to create a sustainable future.

What you will do

• Provide professional administrative and organizational support to ensure efficient operations across the Zurich Engineering Centre.
• Coordinate calendars, workshops, town halls, leadership events, visitor logistics, and travel arrangements.
• Prepare presentations, reports, KPIs, and dashboards, and manage communication channels including Teams and SharePoint.
• Maintain document management systems and filing structures in compliance with company policies and GDPR requirements.
• Support departmental operations including onboarding, headcount tracking, and internal communication initiatives.
• Manage office administration, supplies, and budget administration through purchase requests and invoices.

Requirements

• Minimum 3 years of experience in administrative or project support, preferably within an international matrix organization.
• Fluent business English is required.
• Advanced Microsoft Office skills and experience in document and database management.
• Strong organizational skills with the ability to manage multiple priorities under pressure.
• High attention to detail with a methodical and pragmatic approach.

Nice to have

• Proficiency in German or any additional languages.

Culture & Benefits

• Team-oriented working atmosphere in an international corporate environment.
• Personal development opportunities through the internal Inova Academy.
• Modern infrastructure at a central workplace with excellent transport links.
• Opportunity to gain insight into various technical disciplines.
• Competitive employment conditions.