Department Administrative Assistant

TL;DR

Department Administrative Assistant (Administration): Coordinating divisional activities and supporting senior leadership within the R&D department with an accent on operational processes and stakeholder coordination. Focus on managing administrative workflows, organizing logistics for events and travel, and ensuring alignment between HR, Finance, and Facilities.

Location: Hybrid in Petah Tikva, Israel

Company

hirify.global Networks provides advanced satellite communication solutions globally, focusing on bridging the digital divide and delivering high-tech SATCOM innovation.

What you will do

• Coordinate divisional activities, including meetings and calendars across R&D and HR.
• Support senior leadership with administrative and operational needs to ensure smooth day-to-day execution.
• Manage administrative processes such as PRs, POs, and MIGO, while maintaining accurate documentation.
• Lead logistics for departmental activities, including travel arrangements, events, off-sites, and training.
• Collaborate with HR, Finance, Facilities, and external vendors to ensure operational alignment.
• Support ongoing projects and initiatives at the divisional level.

Requirements

• Experience in high-level administrative work (global experience is a significant advantage).
• BA degree, preferably in Business Administration or Industrial Engineering.
• High level of English proficiency (speaking, reading, and writing).
• Proficient knowledge of MS Office (Word, Excel, PPT).
• Full-time availability and willingness to work unusual hours.
• Must be based in Petah Tikva, Israel.