Administrative Support Specialist

TL;DR

Administrative Support Specialist: Providing comprehensive administrative assistance and office management for the Sales & Business Development team with an accent on operational efficiency, document organization, and cross-functional coordination. Focus on managing complex schedules, handling multilingual correspondence, and ensuring seamless day-to-day office operations in a fast-paced environment.

Location: Must be based in Rome, Italy (Hybrid role)

Company

hirify.global is a global data and technology company that helps businesses and individuals manage financial goals, prevent fraud, and gain insights through advanced analytics and software.

What you will do

• Provide general administrative support to the office and management team.
• Manage calendar scheduling, meeting coordination, and travel arrangements.
• Handle correspondence in both Italian and English.
• Maintain and organize physical and digital records and filing systems.
• Support office operations, including vendor management and facility coordination.
• Assist with invoicing, expense tracking, and basic financial administration.

Requirements

• Minimum 5 years of experience in administrative or office support roles.
• Fluency in Italian and English (written and spoken).
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and professionalism.

Nice to have

• Experience in an international or multicultural environment.
• Knowledge of basic accounting and administrative processes.
• Familiarity with office management tools and systems.

Culture & Benefits

• Professional growth supported by learning programs and unlimited access to training courses.
• Flexible working hours and home office options.
• Social benefit package including food vouchers, health insurance, and monthly flex allowance.
• Sharesave plan and employee assistance program.
• Inclusive work environment that values diversity and equal opportunity.