Management Assistant

TL;DR

Management Assistant (Administration): Providing comprehensive administrative and operational support to a group of Principal Investigators within the Quantum Internet division with an accent on complex scheduling, HR onboarding, and stakeholder coordination. Focus on maintaining organizational structure, ensuring smooth daily operations, and fostering continuity in a dynamic academic research environment.

Location: Must be based in or willing to relocate to the Netherlands

Salary: €3,057–€3,985 gross per month (based on full-time 38h/week)

Company

hirify.global is a top-tier international university combining science, engineering, and design to address global challenges in energy, climate, and digital society.

What you will do

• Manage complex agendas and coordinate schedules for multiple Professors and Assistant Professors.
• Act as the primary point of contact for internal and external stakeholders.
• Support HR administration processes, including the onboarding of PhD candidates and postdocs.
• Organize travel arrangements, process purchase orders, and handle expense reporting.
• Coordinate meetings, prepare agendas, and document decisions through meeting minutes.
• Organize small-scale events from initial planning to execution.

Requirements

• Minimum 3 years of experience in a management or executive support role.
• MBO-level education or equivalent in administration or a related field.
• Proficiency in both English and Dutch is required.
• Proven ability to work in complex, preferably international, environments.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High degree of accuracy, detail-orientation, and proactive problem-solving capabilities.

Culture & Benefits

• Temporary 1-year contract with the prospect of a permanent position.
• Excellent pension scheme via ABP and 8% holiday allowance plus 8.3% end-of-year bonus.
• Flexible working week with 232 leave hours per year (based on 38 hours).
• Extensive opportunities for professional education, training, and courses.
• Supportive relocation services and a Dual Career Programme for partners.
• Vitality program focused on healthy and energetic working.

Hiring process

• Application review based on CV and motivational letter.
• Final stages include a knowledge security risk assessment.