Travel And Logistics Associate

TL;DR

Travel and Logistics Associate (Logistics/Administration): Providing comprehensive support in procurement, travel management, and logistics for the MFP5 Indonesia program with an accent on compliance, efficiency, and administrative accuracy. Focus on coordinating complex travel arrangements, managing event logistics, and ensuring all financial documentation meets donor and organizational standards.

Location: Must be based in Jakarta, Indonesia. Applicants must have existing working rights in Indonesia; no sponsorship or relocation provided.

Company

A global impact-driven organization working in over 90 countries to design and deliver sustainable solutions for complex global challenges in health, infrastructure, and market systems.

What you will do

• Coordinate domestic and international travel, including tickets, accommodation, and ground transportation.
• Provide logistical support for meetings, workshops, and field visits, including venue and catering management.
• Monitor and enforce compliance with organizational travel policies and budgetary guidelines.
• Assist in preparing event documentation, such as agendas, briefing materials, and attendance lists.
• Support financial operations by preparing transport and honoraria calculations and collecting vendor invoices.
• Maintain accurate records of travel and logistics expenditures for submission to the finance team.

Requirements

• Must have existing working rights in Indonesia.
• University degree or diploma relevant to the role.
• 1–2 years of experience in travel coordination, logistics, or administration.
• Proficiency in both English and Bahasa Indonesia.
• Strong organizational skills with high attention to detail and service-minded approach.
• Proficiency in Microsoft Office and operational management tools.

Nice to have

• Experience working with donor-funded development programs (e.g., FCDO, USAID, EU, DFAT).
• Familiarity with Government of Indonesia travel logistics.
• Experience with accounting and financial management processes.

Culture & Benefits

• Commitment to equity, diversity, and inclusion across all levels of the workforce.
• Opportunity to contribute to sustainable land and resource management initiatives.
• Work in a diverse, fast-paced, and multi-stakeholder environment.
• Strong focus on safeguarding and ethical professional standards.