Facilities and Admin Executive Analyst

TL;DR

Facilities and Admin Executive Analyst (Administration): Managing day-to-day office operations and facility maintenance for the Tokyo office with an accent on vendor coordination and guest relations. Focus on ensuring seamless workplace functioning, supervising housekeeping, and providing high-level administrative support to leadership.

Location: Onsite in Tokyo, Japan

Salary: JPY 2,000,000 - 4,000,000 yearly

Company

A global digital product engineering firm with over 18,000 experts across 38 countries focusing on agile transformation and technological breakthroughs.

What you will do

• Manage day-to-day administrative operations, including office facilities, utilities, and supplies.
• Serve as the first point of contact for visitors and clients, managing registrations and entry protocols.
• Coordinate with external agencies for housekeeping, pantry services, and general facility maintenance.
• Supervise housekeeping staff to ensure high cleanliness and hygiene standards.
• Maintain office records, documentation, and coordinate meeting room bookings.
• Support leadership with ad-hoc administrative requirements and organize employee engagement activities.

Requirements

• Proficiency in Microsoft Excel.
• Strong communication and collaboration skills.
• Fluency in Japanese and English is required.
• Must be based in Tokyo, Japan to support onsite operations.
• Experience in general operations and vendor management.

Culture & Benefits

• Forward-thinking, agile, and caring corporate mindset.
• Opportunity to be part of a global "Nation of Nagarrians" across 38 countries.
• Dynamic environment focused on iteration and courageous embrace of future technology.