Junior Back Office Secretary

TL;DR

Junior Back Office Secretary: Supporting administrative and reception functions at the group headquarters with an accent on communication management, document administration, and visitor coordination. Focus on maintaining office operational efficiency, providing executive support, and ensuring professional standards in a corporate environment.

Location: Must be based in Piraeus, Greece (On-site)

Company

hirify.global is a leading provider of environmental and waste management solutions, operating as a member of the Vasileiadis Group across the Eastern Mediterranean, Egypt, and the Balkans.

What you will do

• Manage incoming communications, including calls and emails, ensuring timely routing and responses.
• Welcome visitors and coordinate meetings with internal teams in a professional manner.
• Handle incoming and outgoing correspondence and maintain organized digital and physical filing systems.
• Provide ad-hoc administrative support to the Chairman’s Office.
• Maintain the reception area and monitor office supplies and shared equipment.
• Assist with document distribution and general operational tasks across departments.

Requirements

• 2–3 years of experience in an administrative, back office, or receptionist role.
• Diploma or degree in Business Administration, Secretarial Studies, or a related field.
• Excellent command of Greek and English (written and verbal).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Professional attitude and ability to handle sensitive information with confidentiality.

Culture & Benefits

• Competitive remuneration package.
• Private medical insurance.
• Friendly and professional working environment.
• Opportunity to gain hands-on experience within a well-established corporate group.