Workplace Coordinator (Maternity Leave Cover)

TL;DR

Workplace Coordinator (Administration): Managing day-to-day office operations and providing administrative support to senior leadership with an accent on office efficiency, visitor management, and executive coordination. Focus on optimizing workspace utility, coordinating corporate events, and ensuring seamless administrative workflows for leadership.

Location: On-site in Málaga, Spain

Company

hirify.global is a product company building scalable platforms and software for high-volume digital markets, with a specific focus on reinventing the player experience.

What you will do

• Manage front-of-house reception, coordinate visitor access, and maintain security protocols.
• Oversee office supplies, meeting room bookings, and catering for events.
• Provide high-level administrative support to senior leadership, including complex calendar management and travel arrangements.
• Coordinate onboarding for new starters, including desk allocation and coordination with IT for setup.
• Organize company events, workshops, and internal learning activities.
• Handle expense reporting and sensitive executive communications with discretion.

Requirements

• Proven experience in office management, administration, or reception.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Exceptional written and verbal English communication skills.
• Experience in complex scheduling and budget management for senior executives.
• Ability to work independently and multitask in a fast-paced environment.

Culture & Benefits

• Private life and health insurance for employees and their families.
• Gym reimbursement and a Learning Pocket for personal development.
• 25 days of annual leave and 3 paid volunteering days per year.
• Private Pension Scheme and flexible benefits retribution.