Office Services Specialist

TL;DR

Office Services Specialist (Administration): Managing day-to-day office operations, visitor relations, and executive administrative support with an accent on vendor coordination and event organization. Focus on optimizing office processes, ensuring security compliance, and coordinating high-level business meetings.

Location: Onsite in Sofia, Bulgaria

Company

hirify.global is a global leader in commercial operations software, helping companies unify pricing, quoting, and contracting processes.

What you will do

• Manage front-office operations, including greeting visitors, handling multi-line phones, and coordinating business correspondence.
• Organize and schedule business meetings and appointments, while efficiently managing frequently changing executive calendars.
• Maintain office supplies inventory and oversee facility maintenance through constant contact with vendors and landlords.
• Handle badge access management and ensure compliance with office and employee security protocols.
• Plan and organize regular company social activities and events.
• Update the SharePoint office page and manage visitor logistics and accommodations.

Requirements

• University degree in Business Administration or a related field.
• Minimum 3+ years of experience in an administrative and organizational role within an international environment.
• Proficiency with Outlook and Microsoft Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills in English and Bulgarian.
• Ability to work autonomously, multitask effectively, and meet tight deadlines.

Culture & Benefits

• Collaborative community focused on individual and team growth and innovation.
• Inclusive and authentic workplace dedicated to diversity and equity.
• Professional environment serving a global client base, including over 50% of the Fortune 100.