Office Administration Coordinator

TL;DR

Office Administration Coordinator: Hands-on support for daily office operations at headquarters including management, events, logistics, and onboarding with an accent on stakeholder coordination, budget monitoring, and inventory control. Focus on organizing activities, preparing meeting rooms, and ensuring a safe, efficient work environment.

Location: Primarily in-office at Espoo HQ, Finland; must be within reasonable commuting distance

Company

Key global provider of sustainable packaging solutions making all packaging recyclable, reusable, or compostable.

What you will do

• Manage office operations and collaborate with stakeholders to maintain a safe and efficient workplace.
• Coordinate daily activities, monitor expenses and budget, and handle office supplies inventory with vendors.
• Organize internal/external events, company meetings, prepare rooms, and manage catering/logistics.
• Support new employee onboarding with workplace setup and welcome materials.
• Act as point of contact for internal and external stakeholders.

Requirements

• 3-5 years in office management/coordination in an international environment; experience in publicly listed company as asset.
• Located within commuting distance of Espoo HQ, Finland.
• Strong customer focus, structured approach, ability to multitask under pressure.
• Excellent verbal/written English; proficient in MS Office.
• Bachelor’s in Business Administration or related; interest in digitalization.

Culture & Benefits

• Meaningful work protecting food, people, and planet with innovative solutions.
• Development opportunities and talent growth support.
• Diverse, inclusive environment prioritizing safety and sustainability.
• Competitive salaries and benefits.

Hiring process

• Application review followed by initial screening call.
• Interview with hiring manager and final face-to-face onsite in Espoo HQ.
• Apply before 6th of May.