Office Coordinator

TL;DR

Office Coordinator: Manage day-to-day operations of Galway headquarters including facilities coordination, mail handling, vendor management, events, and procurement support with an accent on health & safety compliance and seamless office environment. Focus on addressing maintenance issues, organizing internal events, and providing administrative support to global stakeholders.

Location: Galway, Ireland (Hybrid: Minimum 3 days per week in-office/flexible hours)

Company

Leading SaaS-based Global Employment Platform enabling clients to expand into over 180 countries quickly without establishing local entities.

What you will do

• Coordinate facilities including maintenance, security access, health & safety compliance, and liaison with building management.
• Manage mail operations: sorting, scanning, and logging.
• Handle vendors for office supplies, meal ordering, and deliveries like FedEx.
• Provide administrative support using Corporate Traveller platform and general office tasks.
• Organize internal meetings and team events.
• Assist with procurement: reviewing requisitions, amending documents, and supplier onboarding.

Requirements

• 2-year college degree (Associate’s) in Business, Finance or related field.
• Minimum 4 years experience in office operations, support, or hospitality.
• Proficiency in Excel, word processing, PowerPoint, Google suite; Workday experience a plus.
• Excellent verbal and written communication for global stakeholders.
• Strong organizational skills, customer service, financial acumen, and adaptability.

Nice to have

• Previous procurement experience.

Culture & Benefits

• Remote-first teams with flexibility and resources for innovation.
• Part-time 20 hours per week with flexible hours during office events.
• Diverse, inclusive environment valuing every contribution.
• Competitive compensation and benefits.
• Opportunity to impact global business and expand skills.