Administrative Manager, RAM

TL;DR

Administrative Manager (RAM): Managing finance, procurement, operations, logistics, and knowledge management for the Resettlement, Asylum, and Integration department with an accent on compliance, vendor coordination, and administrative support. Focus on tracking expenses, organizing documentation, coordinating meetings, and maintaining team systems.

Location: New York, NY HQ USA

Salary: $66,700 - $76,500

Company

International humanitarian non-governmental organization responding to crises in over 40 countries and 29 U.S. cities, focusing on resettlement, asylum, and integration programs.

What you will do

• Manage purchase-card, project expenses, procurement, vouchers, and invoices using Emburse.
• Oversee time and effort reports, budget codes, and standard operating procedures in collaboration with finance teams.
• Coordinate meeting and event logistics, travel arrangements, office supplies, and equipment inventory.
• Prepare consultant and vendor agreements, process payments, and support onboarding/offboarding of volunteers and interns.
• Manage electronic project files, documentation in Box and intranet, and shared team systems like Monday.com.
• Maintain relationships with contractors/vendors, support RescueNet/website, and facilitate staff meetings.

Requirements

• Bachelor’s degree preferred or relevant experience.
• 2-4 years of progressive work experience.
• Excellent written and oral communication skills.
• Strong organizational and time management skills.
• Problem-solving and critical thinking abilities.
• Proficiency in Windows, Microsoft Suite, Google Docs, Teams, and Zoom.

Nice to have

• Familiarity with IRC's Integra system (Microsoft Dynamics 365) and finance.
• Familiarity with intranet platforms.

Culture & Benefits

• Comprehensive US benefits: medical insurance starting at $163/month, dental at $6.50/month, vision at $5/month.
• 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure.
• FSA for healthcare and commuter costs, 403b retirement savings with immediate vesting matching.
• Disability & life insurance, Employee Assistance Program for counseling and mental health support.
• Commitment to core values: Integrity, Service, Equality, Accountability; policies on safeguarding and professional conduct.