Office Mood Manager

TL;DR

Office Mood Manager: Coordinating office culture, event logistics, and HR operational support to create an inspiring workplace environment with an accent on daily facility supervision, vendor liaison, and employee engagement. Focus on building a welcoming atmosphere, handling office administration, and facilitating team-building initiatives.

Location: Must be based in Stockholm, Sweden. Hybrid role requiring 3 days per week onsite.

Company

hirify.global is a leading provider of cloud-based contact center software, combining omnichannel solutions, workforce management, and AI-driven analytics to optimize customer service efficiency.

What you will do

• Manage end-to-end office onboarding and offboarding administrative workflows.
• Act as the primary contact point for local vendors, handling invoices and office supply procurement.
• Coordinate social activities, team breakfasts, and seasonal celebrations to foster culture.
• Maintain the office environment by managing décor, layout, and atmosphere.
• Assist the HR team with daily operational activities and occupational health coordination.
• Supervise office premises and manage access control administration.

Requirements

• Must possess legal eligibility to work in Sweden (no sponsorship provided).
• Strong initiative with the ability to manage tasks independently.
• Excellent communication skills in English.
• Highly organized, detail-oriented, and comfortable multitasking.
• Basic proficiency in MS Office (Excel knowledge is an advantage).

Nice to have

• Prior experience in event planning or office management.
• Creative flair for workplace design and atmosphere curation.
• Interest in team building and employee wellbeing initiatives.

Culture & Benefits

• Flexible working hours compatible with your training plan.
• Supportive, collaborative work environment recognized for work-life balance.
• Opportunity to develop organizational and professional communication skills.
• Exposure to high-growth, innovative international SaaS company culture.

Hiring process

• Screening call with Talent Acquisition.
• First interview with the HR Manager Nordic.
• Second interview (if required) to finalize details.