Project Owner

TL;DR

Project Owner: Managing delivery, structure, and process quality across product teams with an accent on automation and optimization using AI tools. Focus on building systems that reduce manual work across reporting, task management, documentation, and cross-team coordination.

Location: Ukraine; European Union; Georgia; Israel; Moldova; Poland; Spain. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET.

Company

Ruby Labs is a leading tech company that creates and operates innovative consumer products across the health, education, and entertainment industries.

What you will do

• Ensure every initiative has a clear owner, deadline, and definition of done, tracking delivery continuously and driving resolution without escalation.
• Own Notion task boards end-to-end, enforcing consistency across all teams and ensuring boards reflect reality at all times.
• Actively automate repetitive processes using Notion AI, AI agents, and workflow automation tools to reduce manual work.
• Build and maintain lightweight reports on velocity, delivery, and team output, providing weekly summaries for leadership.
• Bridge Product, Engineering, CRO, and Analytics, ensuring requests become actionable tickets and synchronizing priorities across tracks.

Requirements

• Proven experience as a Project Manager, Project Owner, or Operations Lead in a fast-moving product team.
• Deep, practical knowledge of Notion - task boards, databases, automations, Notion AI.
• Strong hands-on experience with AI tools - Claude, Claude Code, Cursor, Notion AI, AI agents, workflow automation.
• Experience building and enforcing structured delivery processes - Definition of Ready, sprint cadences, reporting standards.
• Fluent Russian language proficiency, with the ability to communicate clearly and professionally.

Culture & Benefits

• Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.
• Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.
• Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities with a flexible independent contractor agreement.

Hiring process

• After submitting your application, a thorough review is conducted.
• If there is a potential fit, the process proceeds with a Recruiter Screening, Technical Interview, and Final Interview.