Office & Operations Specialist

TL;DR

Office & Operations Specialist (SaaS/Fintech): Managing day-to-day office operations, document flow, and financial administration to ensure organizational efficiency with an accent on invoicing accuracy, process improvement, and team coordination. Focus on supporting cross-functional departments including sales, product, and customer success while maintaining administrative workflows in a fast-paced environment.

Location: Must be based in Skierniewice, Poland (Hybrid/Remote)

Company

hirify.global is a no-code insurance SaaS software provider digitizing the global insurance industry with offices in London, Tallinn, and Warsaw.

What you will do

• Oversee daily office operations and internal documentation processes
• Manage document flow and ensure timely communication with external and internal partners
• Coordinate employee onboarding and offboarding, including equipment and system access setup
• Execute sales and cost invoicing and monitor receivables
• Collaborate with the accounting office and support internal financial administration
• Identify process inefficiencies and proactively implement improvements to boost team productivity

Requirements

• Minimum 3–5 years of experience in operations, administration, or office management
• Hands-on experience with invoicing and basic financial processes is required
• English proficiency at minimum B1 level
• Analytical mindset with the ability to manage multiple priorities independently
• Strong proficiency in digital tools such as Google Workspace, CRM, or ERP systems
• High attention to detail and strong communication skills

Nice to have

• Previous experience working in a startup or scaleup environment

Culture & Benefits

• Flexible working hours and remote/hybrid work options
• Health insurance or sports compensation package
• Flat organizational structure without rigid hierarchy
• Supportive team environment focused on work-life balance
• Opportunity to work within a growing international team in the insurance innovation sector