Executive Assistant

TL;DR

Executive Assistant (Management): Provide proactive and consistent support to the EMEA CFO including diary and inbox management, meeting coordination, travel booking, and document preparation with an accent on managing complex schedules across multiple time zones. Focus on anticipating needs, handling confidential information, and supporting senior leadership in a fast-paced environment.

Location: UK based role requiring the right to work in the United Kingdom with a hybrid work format (office presence around four days a week).

Company

hirify.global is a global media collective within WPP, focused on creative transformation and delivering growth through media intelligence, data solutions, and strategic counsel.

What you will do

• Manage extensive diary and inbox for the EMEA CFO, including scheduling and meeting preparation.
• Coordinate global travel bookings, visa applications, and passport renewals.
• Act as gatekeeper and first point of contact for internal and external stakeholders.
• Assist with document editing, PowerPoint deck preparation, and IT issue management.
• Support new starter induction and leaver processes.
• Organize ad hoc initiatives such as team events and venue sourcing.

Requirements

• Must have the right to work in the United Kingdom.
• Previous experience as a PA to C-Suite in an EMEA or global capacity.
• Proficiency in Microsoft Office suite including Outlook, Word, PowerPoint, Excel, and Teams.
• Strong interpersonal and communication skills with ability to manage demanding diaries across multiple time zones.
• Experience booking complex global travel and managing confidential information with discretion.
• Ability to work independently with flexibility and calm under pressure.

Nice to have

• Experience in a fast-paced environment.
• Previous experience in the media industry.

Culture & Benefits

• Hybrid work model with office presence around four days per week.
• Access to global WPP networks for professional growth and learning.
• Competitive medical, dental, vision, and group retirement plans.
• Significant paid time off and mental health awareness days.
• Employee resource groups and frequent in-office events.
• Commitment to diversity, inclusion, and fostering a respectful culture.