Executive Assistant

TL;DR

Executive Assistant (Other): Providing comprehensive administrative support to senior leaders including schedule management, travel coordination, expense reporting, and communication handling with an accent on multitasking across multiple time zones and executive-level presentation preparation. Focus on managing complex calendars, coordinating international travel, and supporting multiple executives in a fast-paced environment.

Location: Remote within the United States, must be located in CST or EST time zones

Company

hirify.global is a global consulting firm specializing in talent and organizational strategy, offering a suite of HR technology and talent products.

What you will do

• Maintain daily schedules including meetings and video conferences across multiple time zones
• Coordinate domestic and international travel with detailed itineraries
• Prepare and submit expense reports and timesheets using Concur and SAP
• Manage communications and serve as a point of contact for internal and external stakeholders
• Draft executive-level PowerPoint presentations and business documents
• Support senior leaders by managing calls, meetings, events, and special projects

Requirements

• Must be located in CST or EST time zones within the United States
• Minimum 8 years experience supporting senior leaders and multiple executives
• Strong organizational, communication, and interpersonal skills
• Proficiency in Microsoft Office Suite, especially advanced PowerPoint skills
• Experience with Concur and virtual collaboration platforms like Zoom and Teams
• Ability to work independently and manage multiple competing deadlines

Culture & Benefits

• Remote work within specified US time zones
• Dynamic and fast-paced work environment
• Equal Employment Opportunity employer
• Background checks required as part of recruitment process