Office Manager (Milan)

TL;DR

Office Manager: Supporting daily operations and internal coordination in a fast-growing healthcare software company with an accent on administrative and operational workflows. Focus on maintaining a well-structured and positive work environment and facilitating effective communication across teams.

Location: Milan, Italy. Hybrid Mode: 3 days in the office, 2 days remote

Salary: 19.000€

Company

hirify.global' software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships.

What you will do

• Coordinate and oversee daily administrative and operational office activities.
• Manage vendors, office supplies, and general service providers.
• Support the planning and organization of meetings, business travel, and company events.
• Maintain and organize administrative documentation and filing systems.
• Foster effective internal communication and facilitate cross-departmental coordination.
• Handle accounts payable and related financial documentation.

Requirements

• Strong written and verbal communication skills in both Italian (C2) and English (C1).
• German language skills are a plus.
• Highly organized, detail-oriented, and able to work independently.
• Previous experience in an office environment and proficiency with standard office software (e.g., MS Office).
• Flexible, proactive, and capable of managing tasks autonomously.

Culture & Benefits

• Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor.
• Bonus for paid English or German language courses.
• Training courses, books, workshops, and team-building activities for personal and professional growth.
• Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
• Snacks and fruit always available in the office, along with good beer at the end of the week.

Hiring process

• Call with Talent Acquisition (30 min)
• Interview with Office Managment Team (45 min)
• Job Offer