Executive Assistant to C-Level

TL;DR

Executive Assistant (AI tools): Proactively managing complex calendars, inboxes, and correspondence for C-level executives with an accent on strategic gatekeeping, travel and logistics management, and operational efficiency. Focus on leveraging AI tools to improve administrative efficiency, manage high-profile stakeholders, and support special projects.

Location: Hybrid, onsite in Marbella, Spain. European Union legal working status is required.

Company

hirify.global is a global leader in financial data and intelligence, helping organizations turn unstructured information into decision-ready insight.

What you will do

• Manage complex calendars, inboxes, and correspondence for C-level executives.
• Act as a strategic gatekeeper, prioritizing requests and protecting executive focus.
• Coordinate end-to-end domestic and international travel, including multi-destination itineraries.
• Prepare, submit, and track expense reports in compliance with company policies.
• Handle phone coverage, virtual conferencing, and serve as a central point of contact.
• Create, edit, and format documents, presentations, and correspondence, utilizing AI tools.

Requirements

• Undergraduate degree in Business Administration, Management, or a related field.
• Full professional fluency in English and Spanish, written and spoken.
• Exceptional professionalism, discretion, and emotional intelligence.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Outstanding organizational skills, attention to detail, and follow-through.
• Strong interpersonal, stakeholder-management, and problem-solving skills.

Nice to have

• Experience supporting senior executives in fast-paced, global environments.
• Prior experience in technology, startup, or innovation-driven environments.
• Experience using AI tools for email triage, drafting, summarization, and calendar optimization.
• Ability to identify repetitive administrative tasks and implement process improvements.

Culture & Benefits

• International culture with headquarters in Marbella, Spain, and offices in Madrid, New York, and London.
• Competitive salary structure based on experience.
• Support for continuous learning and professional growth within the team.
• Emphasis on innovation, encouraging employees to share their vision.
• Commitment to fostering an inclusive, respectful, and diverse workplace.