Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive administrative and operational support to the CEO and leadership team of a global tech company with an accent on calendar management, international travel coordination, and preparing strategic materials. Focus on anticipating needs, removing friction, and ensuring executive priorities remain clear and aligned.

Location: Remote, but requires ability to meet in person in London periodically and travel significantly (around 10 times per year), mostly across Europe with occasional trips to New York.

Company

hirify.global is a fast-growing, global tech company providing independent identity solutions.

What you will do

• Provide daily executive support to the CEO and leadership team.
• Coordinate complex international travel arrangements.
• Prepare concise briefing materials, reports, and presentations.
• Plan and execute internal events, including all-hands and offsites.
• Serve as a liaison between the CEO and internal or external stakeholders.
• Support key strategic initiatives through light project management and cross-functional coordination.
• Handle sensitive and confidential information with the utmost judgment and integrity.

Requirements

• 4+ years’ experience as an Executive Assistant, ideally in a fast-paced tech startup or scaleup.
• Exceptional written and verbal communication skills in English (C1+).
• Highly self-directed, dependable, and comfortable working remotely.
• Strong organisational skills with an eye for detail and quality.
• Naturally proactive, thinking two steps ahead and acting before being asked.
• Skilled in Google Workspace (Gmail, Calendar, Drive); Notion experience is a plus.
• Adaptable, curious, and eager to learn new tools and processes.
• Able to meet in person in London periodically and travel significantly (around 10 times per year, mostly across Europe with occasional trips to New York).

Culture & Benefits

• Pivotal role at the heart of a fast-growing, global tech company.
• Opportunity to act as a trusted right hand to the CEO.
• Dynamic environment where strategic thinking, discretion, and emotional intelligence are valued.
• Focus on ensuring priorities stay clear and aligned for the executive team.