Executive Assistant

TL;DR

Executive Assistant: Managing the CTO's calendar, email, and leadership meetings, while building systems for tracking engineering projects to ensure strategic priorities are met. Focus on proactive problem-solving, anticipating needs, and facilitating seamless operations for engineering leadership in a high-growth SaaS environment.

Location: Must be based in the Philippines and able to work US business hours (PT/EST)

Company

hirify.global is a hyper-growth, pre-IPO company building the first truly converged AI workspace, unifying tasks, docs, chat, calendar, and enterprise search, all supercharged by context-driven AI.

What you will do

• Serve as a trusted partner to the CTO, managing their dynamic calendar, prioritizing meetings, and protecting focus time.
• Own the CTO’s email inbox, filtering, flagging, and following up to ensure timely responses.
• Prepare agendas, coordinate follow-ups, and ensure all participants are prepped for leadership meetings.
• Build and maintain systems for tracking action items, projects, and deliverables across the engineering organization.
• Create and polish presentations for all-hands, board meetings, and executive offsites.
• Plan and execute offsites and special events for the CTO and engineering leadership.

Requirements

• 3+ years of experience as an Executive Assistant supporting C-suite or senior technology leaders, ideally in a high-growth SaaS or tech environment.
• Proven mastery of calendar management, inbox triage, and executive communications.
• Ruthless organization and a systems mindset, comfortable building docs, trackers, and repeatable workflows.
• Exceptional written and verbal communication skills in English.
• Strong judgment, prioritization, and ability to make decisions within guardrails.
• Experience coordinating across Operations, Product, Engineering, and Executive teams.
• High degree of discretion, trustworthiness, and follow-through.
• Must be based in the Philippines and able to work US business hours (PT/EST).

Nice to have

• Experience supporting remote or distributed teams.
• Proficiency with productivity tools like hirify.global, Google Workspace, and Slack.

Culture & Benefits

• Opportunity to learn, use, and pioneer AI in ways that shape the product and the future of work.
• Be part of a bold, innovative team redefining what’s possible.
• Hiring based on ambition, grit, and a passion for improving the way people work.
• Support for each person’s journey to build their boldest career.