Executive Assistant, Engineering (AI)

TL;DR

Executive Assistant (AI): Providing strategic administrative support to Vice Presidents of Engineering and the Chief Information Security Officer, ensuring alignment on goals and objectives across the Engineering, Product, and Design Pillars. Focus on managing calendars, coordinating meetings, project/event management, and streamlining workflows with an AI-first mindset.

Location: Remote-first, must be based in the United States, specifically in Pacific or Mountain time zones.

Salary: $76,500–$105,000 USD (base pay).

Company

hirify.global is building the world’s leading AI-native Digital Experience Platform as a remote-first product company.

What you will do

• Strategically manage calendars and inboxes for executives, prioritizing high-impact activities and organizational goals.
• Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews, tracking deliverables.
• Lead a variety of cross-functional special projects, including team offsite event planning and new program/process implementation.
• Organize executive travel arrangements, including flights, accommodations, and ground transportation, and manage associated T&E budgets.
• Handle time-sensitive, confidential information with discretion and integrity, managing information flow within the executive team.
• Bring an AI-first mindset to daily operations and problem-solving, leveraging AI automation platforms to streamline workflows.

Requirements

• 4+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company.
• Proven experience planning multiple large team offsites (in-person and virtual), including preparation, budgeting, and hotel contract handling.
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Strong written and verbal communication skills, able to interact effectively with senior executives and the broader organization.
• Proficient with Google Workspace apps and Slack.
• Must have valid right to work authorization in the country of employment (United States).

Nice to have

• Experience with Workday, Navan, and Zoom.
• Adaptability in ambiguous situations and frequent change.
• Ability to promote a fun, engaging team environment in a remote setting.

Culture & Benefits

• Receive equity (RSUs) in hirify.global, a growing, privately held company.
• Comprehensive medical, dental, and vision plans for full-time employees and dependents, with most premiums covered.
• 12 weeks of paid parental leave for all parents and 6+ additional weeks for birthing parents, plus inclusive care for family planning.
• Flexible vacation, paid holidays, and a sabbatical program for recharging.
• Access to mental health resources, therapy, and coaching.
• A 401(k) with 100% employer match (up to $6,000/year) in the U.S.
• Monthly stipends for work and wellness expenses.