TL;DR

Executive Assistant: Supporting senior-level executives and US commercial teams by managing administrative tasks, calendar, and event coordination. Focus on complex scheduling across multiple time zones, confidential information handling, and improving business operations in a fast-paced environment.

Location: Hybrid in Chicago, requiring 2-3 days in the office per week. Some after-hours and weekend support may be required.

Salary: $22–40/hr

Company

Smartly is an AI-powered advertising technology company transforming ad experiences for brands and their consumers worldwide.

What you will do

Support SVPs and US commercial teams.
Actively manage executives’ calendars, including arranging and prioritizing meetings.
Support in organizing company-level activities, internal events, and assist with Chicago office operations.
Coordinate executives’ travel, help to plan customer visits, and manage all expense collection and submission.
Collaborate cross-functionally to improve existing business operations.
Represent the %hirify_global% brand in all interactions.

Requirements

Experience in a similar role supporting a senior-level executive in a high-growth, fast-paced company.
Ability to multitask, prioritize, and meet deadlines in a fast-moving environment.
Strong verbal, written, and interpersonal communication skills.
Project Management skills and experience.
Independent and well-structured working style with a can-do attitude.
Proficiency in Google Workspace and Microsoft Office skills.
Bachelor's Degree preferred.

Nice to have

Experience in a startup environment (a focus on Social or Ad-tech is a plus).

Culture & Benefits

Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days.
Flexible in-office, hybrid, & remote work options depending on role.
Generous healthcare packages & mental health benefits.
Monthly wellness benefit and learning reimbursement opportunities.
401K plus matching & equity grants for all new Smartlies.
Volunteer time off days & company donation matching opportunities.
Computer (MAC or PC), phone with plan, & Bose headphones.