Executive Assistant

TL;DR

Executive Assistant: Supporting senior-level executives and US commercial teams by managing administrative tasks, calendar, and event coordination. Focus on complex scheduling across multiple time zones, confidential information handling, and improving business operations in a fast-paced environment.

Location: Hybrid in Chicago, requiring 2-3 days in the office per week. Some after-hours and weekend support may be required.

Salary: $22–40/hr

Company

Smartly is an AI-powered advertising technology company transforming ad experiences for brands and their consumers worldwide.

What you will do

• Support SVPs and US commercial teams.
• Actively manage executives’ calendars, including arranging and prioritizing meetings.
• Support in organizing company-level activities, internal events, and assist with Chicago office operations.
• Coordinate executives’ travel, help to plan customer visits, and manage all expense collection and submission.
• Collaborate cross-functionally to improve existing business operations.
• Represent the hirify.global brand in all interactions.

Requirements

• Experience in a similar role supporting a senior-level executive in a high-growth, fast-paced company.
• Ability to multitask, prioritize, and meet deadlines in a fast-moving environment.
• Strong verbal, written, and interpersonal communication skills.
• Project Management skills and experience.
• Independent and well-structured working style with a can-do attitude.
• Proficiency in Google Workspace and Microsoft Office skills.
• Bachelor's Degree preferred.

Nice to have

• Experience in a startup environment (a focus on Social or Ad-tech is a plus).

Culture & Benefits

• Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days.
• Flexible in-office, hybrid, & remote work options depending on role.
• Generous healthcare packages & mental health benefits.
• Monthly wellness benefit and learning reimbursement opportunities.
• 401K plus matching & equity grants for all new Smartlies.
• Volunteer time off days & company donation matching opportunities.
• Computer (MAC or PC), phone with plan, & Bose headphones.