Administrative Assistant

TL;DR

Administrative Assistant: Providing essential administrative support to senior leaders in a global enterprise sales organization with an accent on calendar management, travel coordination, and expense reporting. Focus on ensuring operational efficiency, managing complex scheduling, and influencing business administration across various platforms.

Location: This role is hybrid in the Redmond office, Washington, USA.

Salary: $3,846–$5,000 monthly

Company

hirify.global is a technology solutions firm headquartered in Bellevue, Washington, focused on unlocking value from existing assets by leveraging cutting-edge technology.

What you will do

• Fully manage calendars of senior leaders, ensuring consistency and aligning with organizational priorities across different time zones.
• Prepare, submit, and manage expense reports for senior leadership, ensuring accuracy and timely submissions.
• Arrange domestic and international travel for senior executives, including flight bookings, accommodations, ground transportation, and visa processes.
• Provide high-level general administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks.
• Coordinate meetings, prepare agendas, and make arrangements for conference calls, video conferences, and off-site events.

Requirements

• 5-10 years of experience in administrative or executive administrative roles, with a strong focus on calendar management and expense reporting.
• Previous experience supporting senior executives, preferably within enterprise-level organizations like Microsoft.
• Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
• High school diploma or GED required.
• Exceptional verbal and written communication skills with the ability to interact effectively with senior leadership.
• Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.

Nice to have

• Experience in event planning and coordination, particularly for off-site meetings and morale events.

Culture & Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• Flexible Spending Account and 401k program.
• Competitive PTO offerings and Parental Leave.
• Opportunities for professional growth and development.
• Work with diverse skillsets and backgrounds in a collaborative environment.